Minutes – 6/24/24

Stoney Creek HOA Board of Directors Meeting Minutes

June 24, 2024

I. Meeting Information

• Association Name: Stoney Creek HOA
• Meeting Type: Bi-Annual Meeting
• Date: 6/24/24
• Time: 6:00 p.m.
• Location: Virtual

II. Agenda

1. Call to Order President: Brian Morris
   • Motion to Begin
2. Roll Call Secretary(?): Patrick Barrett
   • Board Members: Dominic Scarrow (VP), Brian Morris (President)
   • Guests: Hunter Gadwill. Alicia Lalor, Patrick Barrett
3. Approval of Previous Meeting Minutes (Lost as of 6/24/24)
4. Old Business (None as of 6/24/24)
5. New Business (President)

• Parking on Streets/Yards: No vehicles parked in the street, no vehicles in grass (1-3 days, not over 1 week)
• Transfer of Secretary position from Steve Braune to Patrick Barrett: Motioned carried, switched to Patrick Barrett.
• Search for VP Position – Section 3.5:
• Automate $5 per month late charge for non-payment of dues:

6. Discussion: 
   • How to get people to pay dues:
     1. Write liens
        1. 2 notices
        2. 3rd notice as certified mail as late fee
   • Main task – Maintain cul-de-sac & font of development. Mulch is pricey, and you need to have funds in order to maintain them. $1400 maintained 4 cul-de-sacs and the front of the area (without mulch).
   • Outstanding dues → $3,475.00
   • Letter to Homeowners → Already in place
   • 2 houses for sale, Brian has not been contacted by a realtor.
   • Brian needs help learning to write liens, also to ship out mail.
   • Liens fall into legal documents, lawyers may need to be contacted.
   • Finances are kept zoho books (https://books.zoho.com/ non platform specific)
   • Can’t park on grass → main concern
   • Trying to not to be super strict, more lenient.
   • Liens will be more focused on the big ticket items, not the small things.
7. Announcements (President):
   • Finding a VP (find someone interested)
   • Next meeting: July → one month from today (within reason)
8. Adjournment (President)
   • Motion to Adjourn → Brian, 2nd Patrick